Skip to the Content

Welcome Home to Canada Program – 2018
Presented by TD Bank Group and
Supported by the R. Howard Webster Foundation

You are eligible if you are:

  • A permanent resident* of Canada
    *A permanent resident is someone who has been given permanent resident status by immigrating to Canada, but is not a Canadian citizen. Permanent residents are citizens of other countries. (http://www.cic.gc.ca/english/newcomers/about-pr.asp)
  • OR
  • A Canadian citizen born outside of Canada
  • OR
  • A protected person as defined in Section 95 of the Immigration and Refugee Protection Act who is legally entitled to work in Canada and Nova Scotia
  • AND
  • Facing barriers to employment. Barriers may include non-transferable credentials, lack of Canadian work experience and linguistic barriers.

Administrative Assistant

Reports to: Procurement and Administration Manager

Wages: $12.35 per hour

Hours: 37.5 hours a week with 30 minutes (or 1 hour) unpaid lunch break. As the Museum operates 7 days a week, the work week may include Saturdays and/or Sundays.

Duration: Six month, hourly position starting in May 1, 2018 and ending in October 31, 2018.

Application Deadline: 11:59 p.m. on April 2, 2018.

How to Apply: Applications can be sent through an employment counsellor/ support worker/ caseworker to Ramya Rangalle, at rrangalle@pier21.ca

Position Summary

Reporting to the Procurement and Administration Manager the Administrative Assistant is responsible for providing professional and comprehensive administrative support to both visitors and internal staff members in order to ensure that the Museum’s services are provided in an effective and efficient manner, reflective of the organization’s mandate. Supporting a team of professionals, the Administrative Assistant demonstrates initiative and works as an enthusiastic team member in accordance with the organization’s office routines and procedures.

Responsibilities

Reception

  • Welcomes and greets clients and visitors to the mezzanine reception area, answers queries and directs visitors to the appropriate staff person
  • Maintains mezzanine area and ensures brochures, magazines, newsletters are available for reference
  • Ensures the adequate supply of stationery and equipment

Administration

  • Maintains the organization’s filing systems and ensures that these systems are up-to-date (paper and digital)
  • Updates contract management database (data entry support)
  • Updates content for Museum intranet
  • Provides support for planning and execution of internal events
  • Ensures that mezzanine equipment is in working order
  • Makes necessary preparations for internal meetings (i.e. room availability, coffee, etc.)
  • Provides support to Museum departments for mail-outs and large scale events
  • Performs other support duties as required ensuring smooth and efficient operation of the organization

Risk Management

  • Reports risk issues to the Procurement and Administration Manager

Skills Required

  • Post-secondary education in a field relating to customer service, tourism, office administration or equivalent
  • Excellent verbal and written communication skills in English
  • Excellent attention to detail
  • High level of customer service skills and knowledge
  • Well-developed communication and organizational skills
  • Ability to work with a minimum of supervision
  • Ability to develop working relationships with all members of the organization creating a strong team environment
  • Confidence in Microsoft Office applications including MS Word, MS Excel and Powerpoint

Working Conditions & Physical Demands

  • Work is in an office environment
  • 8:30 a.m. - 4:30 p.m., Monday - Friday
  • Requires lifting and moving objects up to 20 kg